Accounting/Billing Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Germany, the Accounting/Billing Assistant will be responsible for assisting the Finance team with the day-to-day operations of the accounting and billing functions in the Munich and Frankfurt offices.

This role reports to the Accounts and Billing Supervisor, Germany, Head of Finance (EMEA) and Director of Administration, Germany.

Responsibilities include:

• Producing pre-bills for partners at the beginning of each month and upon request , reviewing and editing pre-bills in response to partner requests; responding promptly to all billing related queries and, when required, discussing billing with partners; preparing back-up documentation when required; scanning billing related documents and filing bills on a monthly basis; ensuring bills are processed in a timely manner and in accordance with relevant local legislation; following up with Partners, Associates and Secretaries as to whether bills have been sent to the client; ensuring relevant approval has been obtained for any special rates/agreed discounts; obtaining an understanding of the various matters that Gibson Dunn & Crutcher work on to ensure prompt billing cycles, including chasing partners/fee earners regarding WIP to ensure tight billing deadlines are met; posting of bills on CMS.
• Receivables: Posting of cheques and wired funds received on the office bank accounts.
• Assisting, when necessary, with the reconciliation of all bank accounts.
• Monitoring cash flow and preparing cash forecasts for cash funding from headquarters.
• Monitoring office petty cash.
• Accounts Payable: Assisting with the timely and accurate processing of invoices and expenses through Chrome River and CMS; including assisting with the preparation of expense and vendor payment runs, and resolving queries and issues with vendors relating to invoices; entry of petty cash items.
• Administrative tasks: Variety of administrative tasks such as filing original receipts and invoices in the Munich office to remain compliant with local tax regulations; resolving queries; archiving etc.
• Other ad-hoc duties as assigned.

Qualifications

• Ability to work independently in a team environment; as well as part of the Accounts team.
• Ability to solve problems, be innovative, proactive, organised and have an eye for detail.
• Ability to prioritise work.
• Ability to communicate well both verbally and in writing, and to deal professionally with people at all levels in the Firm and with clients and outside suppliers.

Experience

• A minimum of two years relevant accounting experience.
• Preferably experience using CMS and Chrome River.
• Experience working with Microsoft Excel.
• Fluent in German and English languages.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Locations:

Munich, Frankfurt

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.