Catering Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the Catering Assistant will be responsible for being an integral part of the client and guest experience.  This position is responsible for creating a professional and comfortable atmosphere in conference rooms, pantries and office café spaces.

The primary responsibilities of the Catering Assistant include, but are not limited to, the preparation of conference rooms for meetings and/or special events, ordering refreshments and/or meals, and replenishing/refreshing beverage service during meetings.  The Catering Assistant is expected to remain available during meetings to assist with any requests from within, clean up conference rooms after meetings, stock conference room credenzas and other storage areas with supplies.

The Catering Assistant is also responsible for ordering meals for all meetings, stocking, maintaining and cleaning the employee lunchroom and satellite coffee rooms.  This requires ordering and maintaining appropriate inventory, daily loading/unloading of dishwashers and cleaning of microwaves, coffee machines, and weekly cleaning of refrigerators, and regular maintenance of coffee machines.

This role reports to the Manager of Catering.

**The hours for this role are Mon – Fri 8:30 AM to 5:30 PM CT.

Responsibilities include:

• Maintaining clean and organized conference rooms while exhibiting a high level of detail.
• Working with clients (internal and external, as directed) to select appropriate menus for catering business meetings and social events inside the office.
• Providing services outside the office such as when a Firm event is taking place at an alternate venue.
• Negotiating with caterers and delivery services on favorable rates, in accordance with Firm standards (coordinate with Procurement).
• Being accountable for orders placed and work with clients and use Outlook/RSVP invitations to avoid over ordering.
• Reviewing and submitting invoices for payment.
• Assisting with finding new catering vendors and setting up tastings.
• Participating in cross training colleagues on the Office Services team to create back-up support when on break and out of the office.
• Ordering break room and pantry items, arranging delivery and stock in secure area including wine and beer inventory.
• Working collaboratively with IS staff and facilities to ensure conference room/meeting experience consistently meets expectations.

Qualifications

• Excellent oral and written communication skills.
• Punctual, dependable, hygienic, and collegial.
• Demonstrated ability to work under pressure with frequent interruptions while maintaining flexibility.
• Ability to lift, move and push up to 25 pounds on a regular basis, and to bend, stoop and reach for objects frequently.
• Ability to remain on one’s feet (standing and walking) for long periods of time.
• Must possess a valid Texas State Driver’s license.
• Ability to work overtime as necessary.

Experience

• Must have a High School Diploma.
• A minimum of three years’ experience working in law firm, or hotel catering, events, or in a similar role in a professional services firm.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Familiar with online ordering and experience with conference room databases.
• Demonstrated skills and experience in menu selections and with ordering food.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $40-45k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Houston

Monday - Friday, 8:30 am - 5:30 pm

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.