Catering Assistant/Backup Receptionist/Copy Center

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Catering Assistant will be responsible for providing concierge-level support.  Responsibilities for the Receptionist include greeting clients, handling phone calls, operating the phone system, registering visitors with building security, issuing parking validations and accurately recording usage, logging deliveries, booking conference rooms and handling clerical overflow projects. Additionally, the Catering Assistant will provide backup coverage in the Copy Center and at the Reception Desk during scheduled breaks, lunches and as needed.

This role reports to the Office Services Manager.

Responsibilities include:

Catering

• Scheduling and preparation of conference rooms for meetings and/or special events, ordering refreshments and/or meals, and replenishing/refreshing beverage service during meetings.
• Remaining on-call during meetings to assist with any requests from within, cleaning up conference rooms after meetings, stocking conference room credenzas and other storage areas with office supplies, and arranging for set-up and audio-visual equipment as required.
• Assisting in preparation of handouts and other materials for meetings as requested.

Reception

• Greeting, welcoming and announcing clients and visitors to the office.
• Guiding visitors to their respective meeting rooms or visitor offices.
• Scheduling and confirming meeting reservations for Conference Center.
• Tracking and maintaining parking log.

Qualifications

• Proactive and have strong interpersonal and customer service skills as well as the ability to use good judgment in handling administrative tasks in a timely manner with limited supervision and in a professional manner.
• Strong attention to detail, solid computer proficiencies, and the ability to prioritize multiple projects and problem solve while remaining calm in deadline driven situations is required.
• Candidate will also exhibit a good telephone demeanor and excellent grammar, punctuation and spelling skills.
• Strong communication skills with diplomacy, professionalism and courtesy, by phone, in-person and E-mail are needed.
• Candidate must be well-organized and be able to efficiently produce error-free work product.
• Candidate should be able to “think on his/her feet” and use excellent judgment.
• Must be able to maintain workflow and quality assurance.
• Demonstrate excellent customer service and communication skills including the ability to understand and respond to customer needs and requests.
• Must have technical knowledge to maintain and troubleshoot equipment within the departments.
• Must be able to manage time well and find enjoyment working in a fast-paced quality-oriented team environment.
• Must be able to spend extended periods of time standing while performing duties and lift a maximum of 30 lbs.
• Ability to work overtime when necessary.

Experience

• College degree preferred.
• Minimum five years’ experience in catering and/or receptionist/front office experience in a law firm or in a professional services environment.
• Previous experience with concierge-level of customer service displayed at five-star hotels and resorts preferred.
• High proficiency in Microsoft Word, Microsoft Excel and Microsoft PowerPoint (Microsoft Office 2010 preferred) and Windows 7.

 

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $48-55k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Dallas

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.