Copy Center and Catering Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Copy Center/Catering Assistant is an integral part of the client and guest experience.  This position is responsible for quality assurance and creating a professional and comfortable atmosphere in conference rooms, pantries and office café spaces.

This role reports to the Office Services Manager.

 

Responsibilities include:

Copy Center

• Copying, binding, and cutting.
• Batch printing emails and their attachments.
• High volume blowbacks/batch printing.
• Scanning documents using eCopy.
• Inputting costs into our electronic billing log (Excel spreadsheet) for services rendered.
• Creating and printing labels.
• Some Mailroom responsibilities, including sorting, delivering, and shipping mail/packages.

Catering

• Scheduling and preparation of conference rooms for meetings and/or special events, ordering refreshments and/or meals, and replenishing beverage service during meetings.
• Ordering meals for all meetings, stocking, maintaining and cleaning the employee lunchroom and satellite coffee rooms.
• Assisting with cleaning conference rooms after meetings, stocking conference room credenzas and other storage areas with office supplies.
• Arranging set-up and audio-visual equipment as required
• Assisting in the preparation of handouts and other materials for meetings.
• Providing backup coverage at the Reception Desk during scheduled breaks, lunches, and as needed.

Qualifications

• Must be able to maintain workflow and quality assurance.
• Must demonstrate excellent customer service and communication skills, including the ability to understand and respond to customer needs and requests.
• Have technical knowledge to maintain and troubleshoot equipment within the departments.
• Ability to organize and juggle multiple tasks to meet various clients’ deadlines.
• Must be able to manage time well and find enjoyment in working in a fast-paced quality-oriented team environment.
• Must be able to spend extended periods of time standing while performing duties and lift a maximum of 30 lbs.
• Exhibit good telephone demeanor and excellent grammar, punctuation, and spelling skills.
• Ability to work overtime as necessary.

Experience

• High School diploma or equivalent.
• Copy and computer related experience, preferably from a busy law firm or legal environment.
• Prior experience in customer service environment.
• Proficient in Microsoft Office.
• Knowledge of Law 5.0 or similar batch printing software is a plus.
• Experience with VHS Conversion.
• Experience with OCR and PDF Conversion.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $48-55k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Dallas

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.