Legal Administrative Services Coordinator

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in New York, the Legal Administrative Services Coordinator will be responsible for the day-to-day coordination of the workflow of all Legal Assistants and ensuring the team delivers high-quality service so that attorney and client needs are met promptly and effectively.

The Legal Administrative Services Coordinator will work closely with the Legal Assistants, Legal Administrative Services Manager and Director of Administration to positively implement change, navigate new ways of working and develop efficiencies as required by the business

This role reports to the local Legal Administrative Services Manager.

Responsibilities include:

• Coordinating the Legal Assistant schedule and ensure appropriate in-office coverage by arranging back-up coverage for planned and unexpected secretary absences.
• Providing recommendations and proposes strategies to respond to staffing challenges and high absence periods.
• Continuously monitoring, evaluating, and analysing overall workflow and the workload of team members individually to ensure an even distribution among the team and ensure that deadlines are met.
• Working closely with the Legal Administrative Services Manager to deliver ad hoc projects, analysing existing ways of working, improving service delivery, and developing and implementing new systems and processes.
• Supporting the skills development of team members by identifying training opportunities, providing information and coordinating training from technical trainers and other resources.
• Working with the Legal Administrative Services Manager to develop new hire onboarding schedules, supervise integration process and participate in recruiting, orientation and mentoring.
• Providing feedback to Legal Administrative Services Manager and Directors of Administration regarding individual performance of Legal Assistants.
• Coordinating and leading team meetings, promoting team engagement with support of the Legal Administrative Services Manager.
• Acting as coordinator and member of the team, balancing managing workflow with providing Legal Executive Assistant-level support to attorneys and assisting team with administrative tasks.
• Developing a mastery of the Firm’s processes and departments, and proficiency in the Firm’s software applications.
• Providing orientation and support overview to new attorneys and reinforce protocols on an ongoing basis.
• Ability to work overtime as necessary

Qualifications

• Proven ability to lead a team and consistently demonstrate fairness and impartiality.
• Solid service orientation and collaborative approach towards administrative support.
• Ability to communicate effectively in person and in writing.
• Comfortable with leading in-person and virtual meetings.
• Strong organizational and interpersonal skills.
• High level of self-motivation and autonomy, including ability to manage time and problem solve with little to no direction.
• Proactive and solution driven, with a resilient and collaborative approach to problem solving.
• Ability to engage good judgment and react independently or escalate issues when identifying challenges and proposing appropriate solutions.
• Ability to build trust, develop strong positive working relationships, and lead by example.
• Commitment to delivering consistently excellent secretarial support to all attorneys.
• Calm and effective under pressure.
• Ability to build and maintain team morale and enthusiastically create a sense of community and service engagement.
• Excellent attention to detail.
• Ability to maintain the highest level of confidentiality.

Experience

• 5+ years of legal secretarial experience in a law firm or professional services environment, performing complex administrative tasks and projects.
• Previous coordinator, leadership or supervisory experience of a secretarial team in a law firm or professional services environment.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $100-120k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

New York

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.