Legal Executive Assistant

Job Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

The Houston Office is hiring for a Legal Executive Assistant to support a group of partners as part of a team-based support structure within our Legal Administrative Services Department.

The firm’s Legal Executive Assistants are responsible for working with their assigned partners to coordinate daily activities and provide the highest level of administrative support and practice coordination.

This role reports to the Director of Administration, taking daily direction from their assigned partners.

 

Responsibilities include:

• Provide executive support as part of a team of Legal Executive Assistants to a group of partners within the litigation and/or transactional practice groups.
• Collaborate closely with assigned partners to effectively manage day-to-day coordination of the partner’s respective practices.
• Manage a broad range of complex administrative duties, such as scheduling meetings, preparing reports and meeting materials, entering time, editing documents, furnishing information, responding to routine correspondence, assisting with technical support, processing expense reports, and answering telephone calls.
• Manage client onboarding, billing, and relationship management activities.
• Organize complex domestic/international travel arrangements, with detailed itineraries both personal and professional. Coordinate flights, hotel accommodations, car service, visas, dining reservations, etc.
• Team-oriented mentality.  Provide back-up support to peers.  Liaise with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Qualifications

• Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.  Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands with minimal supervision.
• Exceptional verbal and written communication and people skills, with the ability to collaborate effectively with diverse stakeholders and clients.  Collaboration and facilitation skills to work with various departments and facilitate their ability to work with each other.
• Ability to work independently and with a team, and to delegate and manage resources effectively.
• Exhibit high degree of initiative and critical-thinking skills in exercising independent judgment and making decisions in managing multiple priorities in a fast-paced, deadline-driven, detail-oriented work environment.
• High level of integrity and discretion in handling confidential information
• Creative thinker who is resourceful and anticipatory of the needs of their assignments.

Experience

• Highly skilled in Microsoft Office Suite and ability to quickly learn and utilize industry specific computer applications.
• Self-starter with demonstrated instances of taking initiative.
• Flexibility and commitment to work overtime is occasionally required.

 

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

 

Compensation & Benefits:

The annual compensation range for this position is $80-100k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Location:

Houston

EEO Statement

Gibson Dunn & Crutcher LLP is committed to the principles of equal employment opportunity for all partners, employees and applicants and, in accordance with the applicable federal and state laws, does not discriminate on the basis of sex, race, creed, color, religion, matriculation or political affiliation, national origin, alienage or citizenship status, ancestry, age, marital status or partnership status, family responsibilities, disability, medical condition, personal appearance, genetic information, predisposing genetic characteristics, sexual orientation, military status, status as a victim of domestic violence, stalking and sex offenses, arrest or conviction record, or on any other basis prohibited by law.